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CSS Calculations

Fuel Margins

CSS calculates a true fuel margin. The prepaid sales tax paid to the fuel supplier is backed out from the

cost of the fuel. The sales tax included in the retail dispenser sales is also backed out before calculating

the difference between the sales and the costs.

If the fuel gallons sold for the day does not exceed the fuels gallons in the ground at the beginning of the

day CSS uses the cost of the fuel in the ground at the start of the day as the one and only basis for the

margin and profit calculations. However if the fuel gallons sold for the day exceeds the starting fuel

gallons it will calculate a weighted average cost of the fuel in the ground with what was needed from the

delivery to equal the total fuel sales.

For example say the day was started with 6000 gallons of unleaded in the ground and the cost is $2.00 per

gallon. If sales for the day were 3000 gallons CSS would use the $2.00 per gallon as the cost to calculate

the cents per gallon margin and the gross profit.

Let us take another example. Say the day was started with 2000 gallons of unleaded in the ground and the

cost is $2.00 per gallon. Then let’s say 5000 gallons more were bought at $2.50 per gallon. If sales for

the day were 3000 gallons CSS would cost the fuel as follows.

2000 gallons @ $2.00 = $4000

1000 gallons @ $2.50 = $2500

Total cost for fuel sold $6500 or $2.167 per gallon

Fuel costs sometimes move so fast that the CSS margins may not seem correct. This is usually because a

quick manual calculation uses the last cost. So if fuel costs are quickly rising, the margins based on last

cost may seem low compared with what CSS is calculating. The opposite is true. If fuel costs are quickly

falling, the fuel margins based on last cost may seem high compared with what CSS is calculating. This

also is dependent on how often deliveries are made. A station receiving multiple deliveries in a day will

not see this difference like a station receiving weekly deliveries.

CSS also has the ability to factor in credit card fees to the costs and profits of fuel. If actual credit card

fees are known and input each day they can be used. CSS also has the ability to use an estimation of credit

cards fees. CSS can also add in fuel taxes that are not part of the fuel invoice – only California UST as

far as the author knows. When viewing/reporting the fuel Costs of Goods and fuel profit in CSS these

costs will be added to the costs and subtracted from the profits.

Sales Tax

Sales tax on fuel sold is always calculated by CSS because the POS does not report it. If it is wrong the

tax rate needs to be changed in CSS. This can be done in 5) Preferences, 0. Fuel Options.

Prepaid sales tax on fuel purchased is calculated by CSS when the fuel invoice is entered. If this is wrong

the invoice total as calculated by CSS will not match the actual invoice total. This can be corrected in 2)

Maintenance, 0. Fuel, and then click on Fuel Taxes.

For non fuel sales CSS is usually setup to use the exact sales tax as reported by the POS system so that all

data is consistent. However it is possible that the taxable sales as reported by CSS may not correspond

with the tax collected. For example CSS reports taxable sales as $2950.50 and the tax collected as

$244.89. At 8.25% times $2950.50 the calculated tax is $243.42.

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AML M3000 Bedienungsanleitung Seite 14